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The
Supervisor of the Township is the chairman of the board,
and the treasurer of all funds. The General Assistance
program is overseen by the Supervisor. The Supervisor
has voting power along with the rest of the board.
1.
Before entering office, the Supervisor must be bonded
in the amount of money that will come into the supervisor's
hands, if a surety company acts as surety (in double the
amount of money that will come into the supervisor's hands
if individuals act as sureties).
The
bond as treasurer for the township is approved by the
township clerk and filed in the office of the township
clerk. The bond as treasurer for the road district is
approved by the highway commissioner and filed in the
office of the county clerk.
2.
Annual Supervisor's Report: Within 30 days before the
annual township meeting, the supervisor must prepare and
file with the township clerk, a full statement of the
financial affairs of the township. This statement should
also be given to the board of trustees.
The
report should detail:
- balance
- amount
of tax levied in the preceding year
- amount
collected and paid over to the supervisor
- amount
paid out by the supervisor and on what account
- amount
and kind of outstanding debt due and unpaid, as well
as debt not yet due and when it will mature.
The
clerk will post a copy of the statement at the place of
the annual town meeting 2 days before the meeting is held.
This statement will be read aloud by the clerk at the
annual town meeting,
3.
Annual Treasurer's Report: As custodian of public monies,
the supervisor must annually prepare a statement of receipts
and disbursements. The report must be filed with the township
clerk within 6 months after the end of the fiscal year.
The township clerk will then file a certified copy of
the report with the county clerk. The clerk will also
publish a copy of the report in the newspaper. There is
no statutory format for this report; therefore, the supervisor
may design his or her own format. Remember that separate
reports must be completed for the township and the road
district.
4.
Annual Financial Report: This report is to be filed with
the Comptroller's Office within 6 months after the end
of the fiscal year.
5.
When the trustees order audited township bills to
be paid, the supervisor must pay the bills if the
money is in the said fund. When the highway commissioner
orders road bills paid (and if they have been audited
by the board of trustees), the supervisor must pay
the bills.
6.
The supervisor is Supervisor of General Assistance
and has sole jurisdiction over the office of General
Assistance. The supervisor may appoint other employees
without prior approval of the township board and determine
their compensation and duties. Payments issued to
General Assistance recipients may be made prior to
auditing by the board of trustees.
If the township is a state-receiving township, they must
adopt the State Department of Public Aid manual. If the
township is not a receiving township, the township can
choose to adopt the DPA manual or the TOI Supervisors'
Division General Assistance manual. Townships can also
choose to write their own manual.
7.
The supervisor, with the advice and consent of the
township board, may appoint a township attorney.
8.
The supervisor is the chair of the board of trustees.
The supervisor has a vote on all matters and should
exercise voting powers on all issues.
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